Accounts Payable Controller (m/f)

Company description

Our client is a major player in the field of Industrial equipment. For its Luxembourg based Headquarter, they’re currently looking to recruit an Accounts Payable Controller (m/f)

Job description

Responsibilities

• Review, verify, and process a high volume of vendor invoices, ensuring accuracy, proper coding, and authorization in line with company policies. Coordinate with other departments to resolve discrepancies and ensure timely approval of invoices.

• Prepare and execute vendor payments, including checks, wire transfers, and ACH payments. Ensure that payments are processed on time and accurately, keeping track of payment deadlines to maintain good relationships with vendors.

• Perform regular reconciliation of accounts payable ledgers, ensuring that all entries are accurately recorded and all outstanding balances are correctly tracked. Reconcile discrepancies between vendor statements and company records, investigating and resolving any variances.

• Review and process employee expense reports, ensuring adherence to the company's travel and expense policies. Verify receipts, coding, and approvals before releasing reimbursements. Address any issues or questions regarding submitted expenses.

• Assist in the month-end closing process by preparing accounts payable accruals, ensuring all expenses are properly recorded in the correct period, and providing detailed reports on accounts payable activity.

• Maintain accurate and up-to-date records for all vendors, including contact information, payment terms, and tax documents. Regularly communicate with vendors to resolve any issues related to payments, credits, or invoice discrepancies

• Ensure that all tax-related documentation, such as W-9s and VAT-related forms, is accurately maintained and submitted as required. Support the preparation of annual 1099 filings and other required tax submissions.

• Ensure adherence to internal control policies and procedures within the accounts payable process. Identify opportunities to enhance controls and contribute to process improvements that enhance efficiency and mitigate risk.

• Assist with internal and external audits by providing necessary documentation and responding to audit inquiries related to accounts payable. Ensure all records are properly maintained and easily accessible for audit purposes.

• Participate in the continuous improvement of the accounts payable process by suggesting and implementing best practices. Leverage technology and automation to streamline workflows and improve overall efficiency.

Required profile

Profile

• Degree educated

• At least 3 years of relevant Accounts Payable working experience in a similar role

• Very goof spoken and written English – French would be a plus

• PC literate

• Knowledge of ERP software

• Motivated, self-sufficient and well organized